This organization shall be called the uOttawa ACM-W Student Chapter. In these Bylaws it is referred to as the
Chapter; the Association for Computing Machinery is referred to as ACM.
Article II: Purpose
The Chapter is organized and will be operated exclusively for educational and scientific purposes to
promote the following:
An increased knowledge of and greater interest in the science, design, development, construction,
languages, management and applications of modern computing
Greater interest in computing and its applications computing
A means of communication between persons having an interest in
The Chapter will serve students at Faculty of Engineering and other interested persons in the
The Chapter is chartered by ACM.
Article III: Membership
Membership in the Student Chapter shall be open to all ACM members and non-members.
Voting membership in the Student Chapter shall be granted to all active Chapter members.
Membership shall not be restricted according to race, creed, age, gender, disability, nationality,
sexual orientation, economic status, veteran status, or parenthood.
Article IV: Officers
The officers of this Chapter shall be: Chair, Vice Chair, and Treasurer. These individuals must be ACM
Student Members. In addition, a Faculty Sponsor with an ACM Professional Membership is required. Other
officers may also be established.
The officers shall be elected by a plurality of votes cast at the annual election meeting or via
electronic voting and serve for a minimum of one year.
Appointment or nomination of an individual to an officer position within an ACM Chapter shall be in
general limited to two full consecutive terms in the same position. This recommendation is intended to
encourage the continuing infusion of new volunteers into the organization and to encourage office
holders to give thought to planning for their successor.
Article V: Duties of Officers
The Chair is the principal officer and is responsible for leading the Chapter and managing its
activities in accordance with the policies and procedures of ACM and these bylaws.
The Vice Chair shall preside at meetings in the absence of the Chair, assist the Chair in the management
of the Chapter, and perform other duties that may be assigned by the Chair.
The Treasurer shall keep the minutes of all Chapter meetings and maintain the Chapter’s financial
records. Other duties include:
Collecting dues, paying all bills, and maintaining records for the Chapter.
Preparation of the Chapter’s annual report and officer contact information, and submission of these
to ACM Headquarters via the Chapter Administrative Interface.
Submission of any proposed amendment to these bylaws must be submitted to ACM Headquarters –
Chapters Department. Proposed amendments must be approved before they can be submitted to the
Chapter’s membership for a vote.
Perform other duties as assigned by the Chair.
The Faculty Sponsor shall be a faculty member or full-time staff member of your school. Each Student
Chapter has one Sponsor.
The Faculty Sponsor shall be a voting member of ACM and either a member of the faculty or full-time
staff of the Faculty of Engineering
The Faculty Sponsor shall be generally responsible for the activities of the Chapter. Specifically,
helps provide continuity from year to year as student leadership and personnel change.
promotes good student-faculty relationships.
helps maintain university standards in all activities of the Chapter.
exercises financial supervision, if necessary, by promoting prompt payment of bills and
collection of dues, and overseeing the settlement of all accounts in the event of dissolution of
represents the Chapter interests to the faculty and administration.
for high school Chapters and underage students, the Faculty Sponsor must be in attendance at
every meeting that is held in the evening. In the event that the appointed sponsor is not
available, another faculty member may chaperon the meeting. If both are not available, a local
area professional, previously investigated and approved by the school, can be assigned to
supervise evening meetings.
Article VI: Meetings
The Chapter shall hold meetings only in places that are open and accessible to all members of the
An annual election meeting should be held. At this meeting, the Treasurer will present the required
reports. Also, the election of officers shall be held.
Notices of all meetings shall be distributed to all members at least one week prior to any meeting.
Article VII:Disbursements and Dues
Disbursements from the Treasury for Chapter expenditures shall be made by any active Chapter officer and
shall be included in the minutes of its meetings.
Dues shall be fixed annually.
Article VIII: Amendment and Voting Procedures
All proposed changes to these Chapter Bylaws shall be approved by ACM Headquarters – Chapters Department
before being presented to the Chapter membership for a vote.
No official business of the Chapter shall be conducted unless a quorum is present. A quorum of the
Chapter shall be defined as a majority of the voting membership of the Chapter.
Officers will be elected by a plurality of votes cast.
Article IX: Code of Conduct
Harassment or hostile behavior is unwelcome, including speech that intimidates, creates discomfort, or
interferes with a person’s participation or opportunity for participation, in a Chapter meeting or
Chapter event. Harassment in any form, including but not limited to harassment based on alienage or
citizenship, age, color, creed, disability, marital status, military status, national origin, pregnancy,
childbirth- and pregnancy-related medical conditions, race, religion, sex, gender, veteran status,
sexual orientation or any other status protected by laws in which the Chapter meeting or Chapter event
is being held, will not be tolerated. Harassment includes the use of abusive or degrading language,
intimidation, stalking, harassing photography or recording, inappropriate physical contact, sexual
imagery and unwelcome sexual attention. A response that the participant was “just joking,” or “teasing,”
or being “playful,” will not be accepted.
Anyone witnessing or subject to unacceptable behavior should notify a Chapter officer or ACM
ndividuals violating these standards may be sanctioned or excluded from further participation at the
discretion of the Chapter officers or responsible committee members.
Article X: Dissolution of the Chapter
Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its
officers together with a majority vote at a meeting which has been publicized in advance to all members
of the Chapter for the purpose of taking this vote.
Should this Chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be
supervised by the ACM Finance Director. Funds given to the Chapter from the University shall be returned
to the University.